Export in Different Formats

Complete guide to all export formats available on VoxScriber. Learn when to use each format, advanced settings, and how to optimize exports for your specific needs.

Available Export Formats

TXT - Plain Text

Best for: Quick reading, universal sharing

Plain text without formatting
Compatible with any editor
Minimal file size
Ideal for copy and paste

Use cases: Internal documentation, emails, quick notes

Limitations: No timestamps, no speaker formatting

SRT - SubRip Subtitle

Best for: Video subtitles, streaming platforms

Synchronized timestamps
Universal subtitle format
Compatible with YouTube, Vimeo, etc.
Sequential block numbering

Use cases: Video production, accessibility, captioning

Limitations: Text with timestamps only, no metadata

VTT - WebVTT

Best for: Web, HTML5 video, modern streaming

W3C web standard
CSS styling support
Caption positioning
Region metadata

Use cases: HTML5 players, online courses, web streaming

Limitations: Variable support in older players

DOCX - Microsoft Word

Best for: Professional documents, formal reports

Rich formatting (bold, italic)
Speaker identification
Headers and footers
Compatible with Microsoft Office and Google Docs

Use cases: Meeting minutes, reports, legal documents

Limitations: Requires a word processor to view

JSON - JavaScript Object Notation

Best for: System integration, development

Complete structured data
Per-segment timestamps
Confidence metadata
Speaker information

Use cases: APIs, automation, data analysis, integration

Limitations: Requires technical knowledge for direct use

PDF - Portable Document Format

Best for: Finalized documents, printing, archiving

Professional formatted layout
Edit protection
Print-faithful output
Digital signature support

Use cases: Permanent archiving, formal distribution, printing

Limitations: Limited editing after export

How to Export Your Transcriptions

Access the transcription

Go to the Dashboard and select the desired transcription

Click Export

Use the "Export" or "Download" button on the transcription page

Choose the format

Select the desired format from the list of options

Configure options

Adjust format-specific settings (timestamps, speakers, etc.)

Download the file

Click "Download" to start the download

Format Comparison

| Feature | TXT | SRT | VTT | DOCX | JSON | PDF | |---|---|---|---|---|---|---| | Timestamps | - | Yes | Yes | Optional | Yes | Optional | | Speakers | - | - | - | Yes | Yes | Yes | | Formatting | - | - | Partial | Yes | - | Yes | | Easy editing | Yes | Yes | Yes | Yes | - | - | | Integration | High | Medium | Medium | Medium | High | Low |

Legend:

Yes = Fully supported
Partial = Partially supported
- = Not supported

Recommendations by Use Case

Video Production

Recommended: SRT or VTT
Why: Synchronized timestamps, compatibility with video editors

Business Documentation

Recommended: DOCX or PDF
Why: Professional formatting, speaker identification

System Integration

Recommended: JSON
Why: Structured data, easy processing by APIs

Personal Use / Reading

Recommended: TXT or DOCX
Why: Simplicity, universal compatibility

Advanced Export Features

Batch Export

Export multiple transcriptions simultaneously in your desired format.

Benefits: Time savings, consistent formatting, automatic organization.

How to use: Dashboard -> Select multiple transcriptions -> Batch Export.

Template Customization

Configure custom templates for recurring exports.

Benefits: Standardization, custom headers, branding.

How to use: Settings -> Export -> Custom Templates.

Common Export Issues

Exported file has strange characters

Possible causes: Incorrect character encoding, language not supported by the editor.

Solutions: Use UTF-8 when opening the file, try a different text editor, check language settings.

Timestamps misaligned in SRT/VTT

Possible causes: Audio with long pauses, manual video editing after transcription.

Solutions: Re-export the transcription, manually adjust offsets, use a dedicated subtitle editor.

DOCX doesn't open correctly

Possible causes: Old version of Office, missing fonts.

Solutions: Update Microsoft Office, use Google Docs as an alternative, export as PDF.

For best compatibility, export as TXT if you only need the text, or as JSON if you need to integrate with other systems. For professional documents, DOCX is the best choice.

Continue learning

Supported Audio Formats - All accepted input formats
Transcription Quality Settings - Optimize transcription quality
How to Upload Files - File upload guide

Export in Different Formats | VoxScriber - TXT, SRT, VTT, DOCX & More